Privacy policy

Data processing on our websites is carried out by HRM Institute GmbH & Co. KG.

HRM Institute GmbH & Co. KG
Rheinkaistr. 2
68159 Mannheim, Germany
Tel.: +49 (0)621 40166-0
Email: info@hrm.de

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses).

Data protection officer

HRM Institute GmbH & Co. KG
Rheinkaistrasse 2
68159 Mannheim
Phone: +49 621 86179498

Email: datenschutzbeauftragter@confidat.de

Some of your data is collected when you provide it to us. This may be, for example, data you enter in a contact form. Other data is recorded automatically by our IT systems when you visit our websites. This is mainly technical data (e.g. web browser, operating system or time of page access). This data is collected automatically as soon as you enter our websites.

Some of the data is collected to ensure that our websites are provided without errors. Other data may be used to analyse your user behaviour or to enable us to fulfil our contractual obligations towards you.

In general, we process data on the following legal bases:

• If you give us your express consent (Art. 6(1)(a) GDPR), e.g. if you would like us to contact you directly or if you subscribe to our newsletter.
• To fulfil our contractual obligations (Art. 6(1)(b) GDPR), e.g. if you place an order via our ticket shop.
• As a company, we are subject to various legal obligations (Art. 6(1)(c) GDPR).
• We also process data on the basis of a legitimate interest of our own or of third parties (Art. 6(1)(f) GDPR). This includes, among other things, data processing for the purposes of direct marketing and sales promotion and for designing the website in line with demand.
• If you send us a job application, we process your data in order to establish an employment relationship (Section 26(1) BDSG, German Federal Data Protection Act).

Exhibitors

So that we can process your data for the purposes mentioned above, we may pass your data on to group companies of HRM Institute GmbH & Co KG or to selected partner companies. Where necessary, we have concluded a data processing agreement with the recipients. These services include, for example, ticketing, mailings, stand construction services and catalogue entries.

Visitors

The personal data entered by the customer on this page is used to contact the customer by email and, if the customer agreed to receive the newsletter when registering, to keep them informed about the events in future.

HRM Institute points out to the customer that their details are also stored and processed in the boerding IT system to the extent necessary and in accordance with data protection regulations, for further processing, for the purpose of processing the contract (invoicing, recording receipt of payment, automatic creation of the print@home ticket, information about current trade fairs) and for running the event (checking and identifying the customer and validating the tickets at the venue).

We may also pass your data on to third parties if this is necessary to provide our services. These may include the following partners: transport companies (for orders), credit institutions and payment service providers, credit checks.

Data may also be disclosed if we are obliged to pass it on to public authorities or by court order.

As a rule, your personal data is only passed on to third parties with your consent.

When you register as a visitor or trade visitor and redeem a free voucher code, you agree that HRM Institute GmbH & Co KG may pass on the following data about you, after assigning it to the redeemed admission code, to the party who invited you for the following purposes: we pass on your company, first and last name, address and details of your visit to the fair so that the inviting party can check who redeemed the admission codes it issued.

For any advertising or other contact by the inviting party, we pass on your email address and, if provided voluntarily, your telephone and fax number to the inviting party.

The inviting party is solely responsible for any further use of your data.

When you apply for a masterclass, the applicant’s first and last name, company, email address and position are passed on to the company providing the masterclass speaker for the purpose of selecting the participants.

When you register for an online conference, your data is passed on to partners, speakers and sponsors so that they can contact you.

When you visit our websites, your browsing behaviour may be evaluated statistically. This is done mainly with cookies and so-called analysis programs. The analysis of your browsing behaviour is usually anonymous; your browsing behaviour cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. You will find details on this in our privacy policy.

You can object to this analysis. We inform you about the options for objecting in this privacy policy.

You have the right at any time to receive information free of charge about the origin, recipients and purpose of your stored personal data. You also have the right to request the correction, blocking or deletion of this data. For this purpose, and for any other questions on data protection, you can contact us at any time at the address given in the legal notice. You also have the right to lodge a complaint with the competent supervisory authority.

When you use our websites, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission on the internet (e.g. when communicating by email) may have security gaps. Complete protection of data against access by third parties is not possible.

Server log data

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not combined with other data sources.

The legal basis for the data processing is Art. 6(1)(f) GDPR.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We do not pass this data on without your consent.

The data entered in the contact form is therefore processed exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can withdraw this consent at any time. An informal email to us is sufficient for this. The lawfulness of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

The data you enter in the contact form remains with us until you ask us to delete it, withdraw your consent to its storage or the purpose for storing the data no longer applies (e.g. after your enquiry has been processed). Mandatory statutory provisions, in particular retention periods, remain unaffected.

Newsletter

If you would like to receive the newsletter offered on our websites, we need an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. Further data is not collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6(1)(a) GDPR). You can withdraw your consent to the storage of the data and the email address and to their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter. The lawfulness of the data processing already carried out remains unaffected by the withdrawal.

The data you provide to us for the purpose of receiving the newsletter is stored by us until you unsubscribe from the newsletter and is deleted after you cancel the newsletter. Data stored by us for other purposes (e.g. email addresses for the members’ area) remains unaffected.

Usage data

Web analytics services Google (Universal) Analytics, Google Analytics with demographic characteristics
You can object to the collection and use of your IP address by Google Analytics at any time with effect for the future. You will find more information on this at http://tools.google.com/dlpage/gaoptout?hl=en.
Please note that on this website Google Analytics has been extended by the code “gat._anonymizeIp();” to ensure anonymised collection of IP addresses.

This website uses Google Analytics, a web analytics service of Google Inc. / Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that enable an analysis of your use of the website. The information generated by the cookie about your use of this website (including your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information to evaluate your use of the website, to compile reports on website activity for website operators and to provide further services related to website and internet use. Google may also transfer this information to third parties where required to do so by law or where such third parties process the data on Google’s behalf. Google will in no case associate your IP address with other Google data. You can prevent the installation of cookies by setting your browser software accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

This website also uses the “demographic characteristics” function of Google Analytics. This allows reports to be created that contain statements on demographic data such as the age, gender and interests of site visitors. This data comes from interest-based advertising by Google, the Google Display Network and visitor data from third-party providers.

You will find further information on Google (Universal) Analytics here: https://support.google.com/analytics/answer/2838718?hl=en&ref_topic=6010376

Twitter

Functions of the Twitter service are integrated on our pages. These functions are offered by Twitter, Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA. By using Twitter and the “Re-Tweet” function, the websites you visit are linked to your Twitter account and made known to other users. Data is also transmitted to Twitter in the process. Our website has no knowledge of the content of the transmitted data or of its use by Twitter. You will find further information on this in Twitter’s privacy policy at https://twitter.com/privacy?lang=en.

Facebook

Remarketing tags of the social network Facebook, 1601 South California Avenue, Palo Alto, CA 94304, USA, are integrated on our pages. When you visit our pages, the remarketing tags establish a direct connection between your browser and the Facebook server. Facebook thereby receives the information that you have visited our site with your IP address. This allows Facebook to assign the visit to our pages to your user account. We can use the information obtained in this way to display Facebook ads. Please note that, as the provider of the pages, we have no knowledge of the content of the transmitted data or of its use by Facebook.
You will find further information on this in Facebook’s privacy policy at https://www.facebook.com/about/privacy/.
If you do not want data to be collected via Custom Audiences, you can deactivate Custom Audiences here: https://www.facebook.com/ads/website_custom_audiences/

LinkedIn Analytics and LinkedIn Ads

On our website we use the conversion tracking technology and the retargeting function of LinkedIn Corporation.

This technology allows visitors to this website to be shown personalised advertisements on LinkedIn. It also makes it possible to create anonymous reports on the performance of the advertisements and information on website interaction. For this purpose, the LinkedIn Insight Tag is integrated on this website, which establishes a connection to the LinkedIn server if you visit this website while logged in to your LinkedIn account.

In LinkedIn’s privacy policy at www.linkedin.com/legal/privacy-policy you will find further information on data collection and data use as well as the options and rights to protect your privacy. If you are logged in to LinkedIn, you can deactivate data collection at any time via the following link: https://www.linkedin.com/psettings/enhanced-advertising.

Google Tag Manager

Google Tag Manager is a solution that allows us to manage so-called website tags via one interface (and thus, for example, integrate Google Analytics and other Google marketing services into our online offering). The Tag Manager itself (which implements the tags) does not process any personal data of users. With regard to the processing of users’ personal data, please refer to the following information on the Google services.
Terms of use: www.google.com/intl/en/tagmanager/use-policy.html.

ad4mat

We rely on ad4mat for the optimised delivery of relevant advertising material. ad4mat is a product and brand of advanced store GmbH, Alte Jakobstraße 79/80, 10179 Berlin, Germany. The technology used collects technical information and data about the browsing behaviour of visitors on this site. This is done by means of cookies (small text files) that are stored on your computer. With the help of an analysis of browsing behaviour based on a special algorithm, advanced store can recommend relevant products and offers matching your interests via advertising banners on this and other websites. The cookies are used solely to optimise the recommended advertising content; the website user is not personally identified. There is a legitimate interest pursuant to Art. 6(1)(f) GDPR in the use of ad4mat as an online marketing service provider.
advanced store GmbH has committed itself to the European industry standard for Online Behavioural Advertising of the EDAA. Further information on this and a preference management tool are available here: http://www.youronlinechoices.com/uk/. If you wish to object to the use of cookies and the corresponding analysis of your browsing behaviour, you can do so there. You will find the provider’s privacy policy here: https://www.ad4mat.com/de/datenschutz/

Online behavioural advertising

To deliver preference-based advertising, we use cookies from the Adnologies ad server within our banner campaigns. To opt out of this form of advertising, please use the following page: www.youronlinechoices.com/uk

Service: Adform
Processing: analysis of interaction behaviour and delivery of suitable advertising on this basis
Purpose: ensuring demand-oriented and meaningful marketing of our channels
Legal basis: consent (Art. 6(1)(a) GDPR)

On the platform we use the tracking tool of Adform A/S, Wildersgade 10B, sal. 1, DK-1408 Copenhagen, Denmark (“Adform”) to ensure demand-oriented and meaningful marketing of our channels. In the processing of your data described below, Adform generally acts as our processor within the meaning of Art. 28 GDPR; with regard to the processing of so-called Adform IDs, however, we are jointly responsible with the service provider (see below). We use this tool to implement effective and targeted advertising campaigns based on your usage behaviour. For this purpose, the tool records technical connection data (see point 8.1) and your interaction behaviour with our website (e.g. which buttons you interacted with). This data is subsequently stored in cookies (or by means of similar storage technologies; see point 7). The cookies are also given a special identification number. The same applies if you access our website via a mobile device. Adform adapts its identifiers to the respective end device of the website user. If you later access a page that is part of Adform’s advertising network during your time online, conclusions about your previous interaction behaviour can be drawn via your identification number and advertisements can be shown to you on this basis. Adform also tries to combine different devices and identifiers of a user. This makes cross-device assignment of user interests possible. We are jointly responsible with Adform pursuant to Art. 26 GDPR for the collection and transfer of so-called Adform IDs required in this context; these are then processed further by Adform under its own responsibility. Adform also enables us to generate a statistical evaluation of how our advertising is received. Your interaction behaviour is assigned to certain advertising campaigns, which allows us to measure the success of our advertising. Within Adform’s advertising network, your Adform ID may be exchanged with certain advertising partners. This may also result in this data being transferred to companies based outside the EU/EEA. You will find more detailed information and a precise list of Adform’s advertising partners at: https://site.adform.com/privacy-center/adform-cookies/. We use Adform’s service for the effective marketing of our range of services, which is an essential cornerstone of our business activity. We base the related data processing on your consent (Art. 6(1)(a) GDPR; on the “right of withdrawal” see point 4), which we obtain via the corresponding consent banner when you visit our website. You will find more detailed information on Adform’s processing activities in the Adform privacy policy at: https://site.adform.com/de/privacy-center/platform/datenschutzrichtlinie-fuerprodukte-und-services/.

Last updated: 24 January 2023